II.
Board Composition and Size
The members of the Board should collectively possess a broad range
of skills, expertise, industry and other knowledge, and business and
other experience useful to the effective oversight of GCG’s
business.
III. Selection of Chairman
The Board shall select its Chairman in any way it considers in the
best interests of the Company. Therefore, the Board does not have
a policy on whether the role of Chairman and MD should be separate
or combined and, if it is to be separate, whether the Chairman should
be selected from the independent directors or should be an employee
of the Company. IV. Selection of Directors
Nominations and Appointments. The Board shall be responsible for identifying
and recommending qualified candidates for Board membership, based
primarily on the following criteria:
- Judgment, character, expertise, skills and knowledge useful
to the oversight of the Company's business;
- Diversity of viewpoints, backgrounds, experiences, and other
demographics;
- Business or other relevant experience; and
- The extent to which the interplay of the candidate's expertise,
skills, knowledge and experience with that of other Board members
will build a Board that is effective, collegial and responsive
to the needs of GCG.
The Management Team and the Board shall give appropriate consideration
to candidates for Board membership nominated by shareholders in accordance
with the Company's by-laws, and shall evaluate such candidates in
the same manner as other candidates identified. The Board may use
outside consultants to assist in identifying candidates. Members of
the Board discuss and evaluate possible candidates in detail.
The Board shall also be responsible for initially assessing whether
a candidate would be an Independent Director. The Board, taking into
consideration the recommendations, shall be responsible for selecting
the nominees for election to the Board by the shareholders and for
appointing directors to the Board to fill vacancies, with primary
emphasis on the criteria set forth above.
Invitations. The invitation to join the Board shall be extended by
the Board via the Chairman or another independent director of the
Company designated by the Chairman. V. Continuation as a Director
Review of Continuation Based on Annual Evaluation. Annually, the Board
shall review the director's continuation on the Board, and recommend
to the Board whether, in light of all the circumstances, the Board
should accept such proposed retirement or request that the director
continue to serve.
Resignation of Chairman or Managing Director. A Chairman or MD who
resigns from that position shall tender to the Board such Chairman
or MD's proposed resignation from the Board. The Board shall review
the director's continuation on the Board, and recommend whether, in
light of all the circumstances, the Board should accept such proposed
resignation or request that the director continue to serve.
Change in Job Responsibility. When a director's principal occupation
or business association changes substantially from the position he
or she held when originally invited to join the Board, the director
shall tender such director's proposed resignation from the Board.
The Board shall review the director's continuation on the Board, and
recommend to the Board whether, in light of all the circumstances,
the Board should accept such proposed resignation or request that
the director continue to serve. VI. Board Meetings
The agenda for each Board meeting shall be established by the Chairman
and MD. Any Board member may suggest the inclusion of additional subjects
on the agenda. The agenda for each meeting shall be established by
the chairperson in consultation with appropriate members of the Board
and with management. Although management will seek to provide appropriate
materials in advance of Board meetings, this will not always be consistent
with the timing of transactions and the operations of the business,
and in certain cases it may not be possible to circulate materials
in advance of the meeting. Materials presented to the Board members
should provide the information needed for the directors to make an
informed judgment or engage in informed discussion.
At least annually, the Chairman and MDs shall issue to the other Board
members a schedule of the foreseeable primary agenda subjects intended
to be discussed by the Board.
The agenda, materials and minutes for each meeting shall be available
to all directors. In addition, all directors shall be free to make
suggestions to the chairperson for additions to the agenda.
VII. Executive Sessions
To ensure free and open discussion and communication among the non-management
directors, these directors shall meet in executive session at least
twice a year with no members of management present. The chairperson
the Board shall preside at the executive sessions, unless the non-management
directors determine otherwise.
These executive sessions shall serve as the forum for the annual evaluation
of the performance of the MDs, the annual review of the MDs plan for
management succession and the annual evaluation of the performance
of the Board.
VIII. Board Responsibilities
The business and affairs of the Company are managed by or under the
direction of the Board in accordance with Dubai law. The Board's responsibility
is to provide direction and oversight. The Board establishes the strategic
direction of the Company and oversees the performance of the Company's
business and management. The management of the Company is responsible
for presenting strategic plans to the Board for review and approval
and for implementing the Company's strategic direction. In performing
their duties, the primary responsibility of the directors is to exercise
their business judgment in the best interests of the Company.
Certain specific corporate governance functions of the Board are set
forth below:
1. Management Succession. The Board shall
review and concur in a management succession plan, developed by the
MDs, to ensure continuity in senior management. This plan, on which
the MDs shall report at least annually, shall address:
- emergency MDs succession;
- MDs succession in the ordinary course of business; and
- succession for the other members of senior management. The
plan shall include an assessment of senior management experience,
performance, skills and planned career paths.
2. Evaluating the MDs. The Board shall
annually conduct an evaluation of the performance of the MDs.
3. Reviewing and Approving Significant Transactions.
Board approval of a particular transaction may be appropriate because
of several factors, including:
- legal or regulatory requirements,
- the materiality of the transaction to the Company's financial
performance, risk profile or business,
- the terms of the transaction, or
- other factors, such as the entering into of a new line of business
or a variation from the Company's strategic plan.
To the extent the Board determines it to be appropriate; the Board
shall develop standards to be utilized by management in determining
types of transactions that should be submitted to the Board for review
and approval or notification.
IX. Expectations for Directors
The Board has developed a number of specific expectations of Directors
to promote the discharge by the directors of their responsibilities
and to promote the efficient conduct of the Board's business. It is
understood that the independent directors are not full-time employees
of the Company.
- Commitment and Attendance. All Directors should make
every effort to attend meetings of the Board. Attendance by telephone
or video conference may be used to facilitate a Director's attendance.
- Participation in Meetings. Each Director should be
sufficiently familiar with the business of the Company, including
its financial statements and capital structure, and the risks
and the competition it faces, to ensure active and effective participation
in the deliberations of the Board. Upon request, management shall
make appropriate personnel available to answer any questions a
director may have about any aspect of the Company's business.
Directors should also review the materials provided by management
and advisors in advance of the meetings of the Board and should
arrive prepared to discuss the issues presented.
- Loyalty and Ethics. In their roles as Directors, all
directors owe a duty of loyalty to the Company. This duty of loyalty
mandates that the best interests of the Company take precedence
over any interest possessed by a director.
The Company has adopted a Code of Business Conduct and Ethics.
Certain portions of the Code deal with activities of directors,
particularly with respect to potential conflicts of interest,
the taking of corporate opportunities for personal use, and transactions
in the securities of the Company. Directors should be familiar
with the Code's provisions in these areas and should consult with
one of the Company's General Counsel in the event of any issues.
- Other Directorships and Significant Activities. The
Company values the experience Directors bring from other boards
on which they serve and other activities in which they participate,
but recognizes that those boards and activities may also present
demands on a director's time and availability and may present
conflicts or legal issues, including independence issues. Directors
should advise the chairperson of the Board and the MDs before
accepting membership on other boards of directors or any audit
committee or other significant committee assignment on any other
board of directors, or establishing other significant relationships
with businesses, institutions, governmental units or regulatory
entities, particularly those that may result in significant time
commitments or a change in the director's relationship to the
Company.
- Contact with Management. All directors shall be free
to contact the MDs at any time to discuss any aspect of the Company's
business. The Board expects that there will be frequent opportunities
for Directors to meet with the MDs and other members of management
in Board meetings, or in other formal or informal settings.
Further, the Board encourages management to bring into Board meetings
from time to time (or otherwise make available to Board members)
individuals who can provide additional insight into the items
being discussed because of personal involvement and substantial
knowledge in those areas.
- Speaking on Behalf of the Company. It is important
that the Company speak to employees and outside constituencies
with a single voice, and that management serve as the primary
spokesperson. If a situation does arise in which it seems necessary
for a non-management director to speak on behalf of the Company
to one of these constituencies, the Director should consult with
the MDs.
- Confidentiality. The proceedings and deliberations
of the Board shall be confidential. Each Director shall maintain
the confidentiality of information received in connection with
his or her service as a Director.
X. Evaluating Board and Committee Performance
The Board shall conduct an annual self-evaluation.
XI. Orientation and Continuing Education
Management, working with the Board, shall provide an orientation process
for new directors, including background material on the Company and
its business. As appropriate, management shall prepare additional
educational sessions for directors on matters relevant to the Company
and its business. XII. Reliance on Management and Outside Advice
In performing its functions the Board shall be entitled to rely on
the advice, reports and opinions of management, counsel, accountants,
auditors and other expert advisors. The Board shall have the authority
to select, retain, terminate and approve the fees and other retention
terms of its outside advisors
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